Event Module Creation and Attendance Tracking with Microsoft Teams Integration

Our application allows seamless integration of event modules with various video conferencing platforms, including Microsoft Teams. This documentation explains how to create an event module using MS Teams and how the system automatically handles attendance tracking.

Note: Event Integrations are done company-wise so that different accounts can be linked to different companies. If you want to use the same account for different companies as well then you will have to integrate the same meeting account for each company.

  1. Seamless MS Teams meetings Creation
    A corresponding MS Teams meeting is automatically generated when an event with type is created and saved. This eliminates the need for manual setup of online meetings.
  2. Attendance Tracking
    Automatically track attendance based on participation in the MS Teams meeting.


How to Integrate Your Account with MS Teams

To integrate your Microsoft Teams account with EZAE, follow the steps below:

  1. Click on Your admin avatar on the top right corner of the screen. A drop-down menu will appear, now click on the "My Account" page.
  2. Scroll down to see Event integration links.
  3. Click on the Integrate button next to the MS Teams Integration label. You will be redirected to the official MS Teams site. Log into your account if you are not logged in. 
  4. After successful login, you will be redirected back to EZAE, and if the integration was successful, you will see a message like - Permission Granted. MS Teams Integrated!
    If the integration fails, then try again or contact us for assistance.
  5. Going back to Ezae's My Account page will show the Integrate button in green meaning your integration was successful.


How to Create an Event for a Teams Meeting

  1. Navigate to the Content accordion in the left menu, expand it, then click on the Create submenu.
  2. Create module form will open. Select the module type as Event.
  3. Fill title of the meeting and the duration of the meeting. This duration will be automatically set for the Microsoft Teams meeting as well.
    Select the Event type as MS Teams. Select the Facilitator of the Meeting, it can be the admin or any manager of the company. Add a description to the event if you want.
  4. Set the nomination type - Mandatory or Self Nomination
    Mandatory type events include all the learners who are allotted to the event whereas in the case of self-nomination, learners have to nominate for the meeting themselves if they want and then admin approves their nomination for them to be a part of the event.
  5. Enable Feedback if you want to give some feedback to the learners on their attendance.
  6. Enable Attendance if you want to mark attendance for every learner in the event.
  7. Enable Set Marks if you want to set marks for learners at the time of marking attendance.
  8. MS Teams sends notifications to meeting participants by default. Enable Auto Notifications if you want to send Ezae's Auto notifications i.e. Event Enrolment Notification as well to the meeting participants.
  9. Enable Allotting Points on attendance so that when a learner's attendance is marked they will be awarded some points.
  10. Enable Quick Assignment to bypass the learning plan and directly assign the event to specific participants.
  11. Save the event. Then check your Team's Host account. Your meeting will be created according to the name and duration set in the event.


When the Teams meeting ends, your event's attendance will get automatically marked by matching the user email IDs that joined the meeting with the learners having a matching email ID saved in your company.