Media Manager is the control center for all Media items admin/author uploads in the system.

All media is stored on AWS S3 buckets, these buckets are separate for each company.

Media Manager gives you the freedom to organize your media files by creating different folders, moving media from one folder to another, etc.

Key Features of Media Manager:

  1. Upload Media
  2. Rename an uploaded file
  3. Delete file
  4. Create Folder
  5. Delete Folder
  6. Move Media from one folder to another
  7. Filtering & Sorting through media files
  8. Preview uploaded files
  9. Use an existing image as many times as you want

These features will be discussed further on how to use them. 


Global Folders

Certain folders are global; they will be assigned to you automatically.

These global folders include - Global, Avatars, and Badges. These images are some of the standardized images for you to use as needed. For example, you can quickly use a Global image when you are creating a module a question, or a badge.

You cannot edit or upload to global folders.


Video Streaming & Compression

HLS encryption 
Streaming server 

Video compression

All videos are streaming server-enabled using AWS technology, they are HLS encrypted for security 

Videos can be compressed manually.


Maximum allowed File size differs for different media types:

  • Image: 2 MB
  • Document: 10 MB
  • Video: 1 GB


How to upload files in Media Manager

  1. Navigate to the Media Manager sub-menu under the Content menu.
  2. To add new media, Click on the Add Media button.
  3. You can either Drag & Drop files or click on the Dropzone to select files from your file manager. You can add a maximum of 8 files at a time.
  4. The file will start showing under the selected folder. In this case, we uploaded it to a folder called Default.


Media Attributes shown in the card

The following are media attributes that you can see in the thumbnail view. 

File Name
File Size 
Uploaded by
Date of upload 
Detail
Edit,
Delete
Status (Used / Unused)


How to rename an uploaded file

  1. Click on the Edit icon on the media you want to rename.
  2. The title of the card will turn into an input box.
  3. Now update the name however you want and click on the tick icon next to it. The file will be renamed.


How to delete a file

  1. Click on the Delete icon on the media you want to delete.
  2. Your file will only get deleted if it is not in use anywhere. Confirm that you want to delete it. The file will get deleted.


How to create a folder

  1. Click on the Add Folder button.
  2. A popup will open for creating a custom folder. Add the name of your folder & add a description if you want. Click on Submit to create your new folder.
  3. Your folder will start showing in your custom folders list. Here you can edit the name of your custom folder or delete it.
  4. You can access your custom folder and locate it in the folders dropdown.
  5. You can start adding new files in your custom-created folder.


How to delete a folder

  1. Click on the Add Folder button
  2. The popup will show the existing folders created by you.
  3. Click on the delete button next to the folder you want to delete. Confirm your folder deletion.
  4. Make sure the folder is empty or you will have to manually delete every file inside the folder.


How to move media from one folder to another

  1. Select the files you want to move by clicking on the checkbox available on the card.
  2. In this case, we want to move the files from the Default folder to the Company Folder, Now click on the Move button available at the top.
  3. Now select the folder you want to move the files to and click on Submit.
  4. Now select the folder to view your moved files.


How to filter & sort through media files

Filtering can be done from the left search button and sorting can be done from the right sort by dropdown.

Write some text that needs to be searched and click on the Search button.

Change the sort by dropdown to change the order from New to Old or visa versa or sort by file size.


How to preview uploaded files

Click on the i icon on the media card to preview.

 

How to use an existing image / How to use Media Library

An existing image can be used anywhere like in a certificate template, company logos, modules, questions, etc.

Let's say we want to set an existing image into a module.

  1. Go to the Create Modules page by clicking the Create link under the Content menu.
  2. Fill in the module details, then click on the image placeholder. We need a rectangular image with 500px x 300px resolution here.
  3. This will open the Media Library popup. It has 2 tabs - Upload Files, and Images Gallery.
    Click on Images Gallery.
  4. Select the folder where you have uploaded images. You can also sort the images from the right dropdown.
  5. Select the image and click on the Add button at the bottom.
  6. The image has now been set, now save the Module.